| 14 | | ... |
| | 14 | Particularly in the plant engineering branch, but also in other branches of industry, there is the need to collect documentation from suppliers and integrate it with documentation of in-house products, typically controlled by a parts list from the ERP system. Together with [https://www.reinisch.de reinisch], we built a web-based, standard solution that addresses these requirements. |
| | 15 | |
| | 16 | The **Supplier Documentation Management System** is available as standard software and can be hosted by yourselves or by us on standard Linux platforms. It reads parts lists from the ERP, and automatically calculates documentation requirements based on configurable rules. These can, for example, use target language, target market or component type as parameters to select the rule set(s) to be applied. |
| | 17 | |
| | 18 | The requests can be reviewed and edited by the purchase department employees before submitting them. Once submitted, registered suppliers are notified by email and are asked to upload defined documentation units like: |
| | 19 | * Data sheets |
| | 20 | * Installation instructions |
| | 21 | * User's manual |
| | 22 | The system also defines the language(s) and format(s) to be uploaded, according to the rules, as well as deadlines. |
| | 23 | If deadlines are approaching or even exceeded, the system notifies the suppliers by email, containing links directly leading to the requests to be completed. |
| | 24 | |
| | 25 | The system integrates the project manager role for review and release tasks as well as a documentation service provider role for basic review and organizational tasks. |
| | 26 | |
| | 27 | The entire data collected can, out of the box, be exported into a configurable folder hierarchy. A programming interface allows to attach alternative output targets, like Content Delivery Portals or Service Management Systems. |
| | 28 | |
| | 29 | |
